Policy Modifications Resolution

Library Policy Modifications and Reopening Resolution

Phoenix Public Library

Adopted by the Library Board of Trustees on June 11, 2020

The Phoenix Public Library was chartered in 1921 by the New York Board of Regents, and operates under the authority of that Charter, the New York Education and Not-for-Profit corporation law.  In accordance with that authority and in compliance with the Library’s bylaws, to promote the mission of the library, the safety of all it serves and employs, and the needs of the community at this time, the following temporary changes to the following policies are made:


WHEREAS the State of New York is currently subject to Executive Orders governing the State’s response to the COVID-19 pandemic; and

WHEREAS the Phoenix Public Library’s mission is to provide an environment where lifelong habits of learning, self-improvement and expression are encouraged and where patrons can meet their educational, informational and recreational needs.  Service to our users is our reason for being.  Those who need us most are our highest priority.; and

WHEREAS some of the Executive Orders impact the ability of the Library to fulfill its mission while abiding by its usual policies and procedures; and

WHEREAS the Library has developed temporary adjustments to its usual policies and procedures, with all due consideration of its standing obligations, to aid itself in operating safely and in compliance with the orders, and in period of recovery to follow;

BE IT RESOLVED the Board of Trustees of the Phoenix Public Library shall reopen to staff effective June 17, 2020 and will open for curbside pickup only effective June 22, 2020 in accordance to NY Forward Reopening Guidelines.  The library will reopen at 50% staff capacity and will modify services according to staffing levels and safety guidelines provided by the State and local health departments.

BE IT RESOLVED that the following temporary changes, are enacted, effective immediately:

  • Curbside pickup and drop-off service for material circulation
  • Continuing Wi-Fi service to the exterior of the building
  • No public access to the building interior (no meeting room use by the public, no public restroom available, no use of public access computers by patrons, no visitations indoors)
  • No printing or faxing services
  • Continuing suspension of in-building programs
  • Continuing online programming to the extent possible

AND BE IT FURTHER RESOLVED that the full chart setting forth these temporary adjustments shall be posted on the Library’s usual place for posting policies no later than June 12, 2020; and

AND BE IT FURTHER RESOLVED that the following measures to positively communicate these temporary adjustments shall be taken: the library will post all policies, policy changes, and service changes on the library website.